Smart File Management
Business documents, finally in order
AI for automatic organization, semantic search and intelligent processing of business documents.
- Supply_contract_Rossi.pdfContractSuppliersExtracted expiry · June
- Logistics_framework.docxContractLogisticsAuto-renewal · clause 12
- Re: cleaning service renewal.emlEmailSuppliersLinked to 1 contract
01Capabilities
Find what you need, even without the right keyword
AI reads every document, classifies it and makes it searchable in natural language.
Automatic classification
Documents organised by content and context, with no folders to maintain by hand.
Semantic search
Search that understands the meaning of the question and finds the relevant information.
Continuous processing
Efficient handling of large document volumes, with new files indexed in real time.
Built-in security
Protection of sensitive data and role-based access control.
02How it works
From document chaos to order
Four steps, from import to natural-language search.
Import
We bring in documents from any source: cloud storage, email, legacy systems or direct upload.
AI analysis
AI analyses content, structure and metadata to understand each document.
Organization
Automatic classification, tagging and logical hierarchies.
Semantic search
Find any information with natural-language searches, not just keywords.
03Formats
Any document, even scanned ones
We handle any type of document by combining OCR and AI models.
Documents
- Word (.docx)
- Excel (.xlsx)
- PowerPoint
Images
- JPEG / PNG
- TIFF
- Scan OCR
- Screenshot
Email & text
- EML / MSG
- TXT / RTF
- Markdown
- HTML
Specialized
- CAD
- XML / JSON
- CSV
- Database export
04Use cases
Every sector has its own archive
Where intelligent file management changes everyday work.
Law firms
Search across thousands of legal documents, contracts and precedents, with automatic extraction of relevant clauses.
Human resources
CV management, candidate-to-role matching and employee document archiving.
Accounting
Invoice data extraction, automatic reconciliation, compliant archiving and quick search.
R&D and innovation
Patent management, technical documentation, scientific research and knowledge management.
Compliance & Audit
Version tracking, a complete audit trail and document search for inspections and regulatory compliance.
Healthcare
Medical records management, assisted reporting, search by condition and hospital system integration.
05What you get
The right information, at the right time
An archive that organises itself and integrates with the storage tools you already use.
Included features
- Automatic document classification
- Advanced semantic search
- Automatic key data extraction
- Intelligent information organization
- Pattern and anomaly recognition
- Integration with existing storage systems
Benefits
- Far less time spent searching for documents
- Elimination of file duplication
- Improved business compliance
- Quick access to critical information
06Stack
A stack built for security and scale
- AI & ML
- Embedding models, NER extraction, Document AI, Vision AI
- Storage
- S3 / Azure Blob, Vector database, PostgreSQL, Elasticsearch
- Security
- AES-256 encryption, RBAC, audit logging, GDPR compliant
- Integrations
- SharePoint, Google Drive, Dropbox, OneDrive
07FAQ
Frequently asked questions
Have a specific case? Tell us about it.
Talk to an expert08More solutions
They work together
A chatbot can sit on top of a RAG system, which in turn reads your document archive. We design the pieces to work together.
AI Chatbots & Support
Intelligent customer support systems with advanced NLP, multi-channel integration and continuous learning.
Advanced RAG Systems
Retrieval-Augmented Generation for always-up-to-date business knowledge with semantic search and contextual generation.
Multi-Agent Orchestration
Complex systems with specialized AI agents that collaborate to automate processes and intelligent decision-making.
Next step
Bring order to your documents
Turn your company archive into an organised, searchable system that works with the tools you already use.
